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Enrolling a student in a group

Put a student in a group, change how they are enrolled, or take them out of it. Owners, admins and anyone whose role has Manage access to Students can do all three.

Before you start

Section titled “Before you start”
  • The group has to exist and be running: only running groups are offered. Groups are explained in Teaching → Groups.
  • For a student who is not in Tuevia yet, New enrolment adds them and enrols them in one go.

Enrol a student

Section titled “Enrol a student”
The Enrolled Groups card on a student's profile, with the Enroll in Group button highlighted
  1. + Enroll in Group
Enrolled Groups
The Enroll Student in Group window with a course chosen and a group selected, showing its free seats, with Course, the group and Enroll Student highlighted
  1. Course
  2. The group
  3. Enroll Student
Enroll Student in Group

  1. On the student’s profile, in Enrolled Groups, press + Enroll in Group. On Teaching → Students, Enroll on the student’s row opens the same window.

  2. Choose the course in Course.

  3. Choose one of its groups. Each shows its type and when it meets, and its seats: how many are left, how many students are enrolled when the group has no limit, or Full - a full group cannot be chosen.

  4. Press Enroll Student.

  • Groups the student is already in are not offered. A line under the list says how many are hidden.
  • ⚠ Clashes with and a group’s name warn that the group meets at the same time as one of the student’s groups. You can still choose it.
  • The student becomes Active. Enrolling does not set up a fee: add one from + New Student Pay in the profile’s Payments, or in Finance → Fees.

Change an enrolment’s status

Section titled “Change an enrolment’s status”
The Enrolled Groups card, with the Edit button on a group's row highlighted
  1. Edit
Enrolled Groups
The Update Enrollment Status window, with the Status menu and Update Status highlighted
  1. Status
  2. Update Status
Update Enrollment Status

  1. In Enrolled Groups, press Edit on the group’s row. Pressing the status beside the group’s name does the same.

  2. Choose a Status:

    • Active: the student is attending the group.
    • Suspended: the enrolment is paused for a while.
    • Completed: the student finished or left the group.

  3. Press Update Status.

Tuevia then works out the student’s own status again: they stay Active while any of their enrolments is active or suspended in a group that is running or suspended.

Unenrol a student

Section titled “Unenrol a student”
The Enrolled Groups card, with the Unenroll button on a group's row highlighted
  1. Unenroll
Enrolled Groups

  1. In Enrolled Groups, press Unenroll on the group’s row.

  2. Your browser asks Are you sure you want to unenroll this student from this group? Press OK. The group leaves the list.

To keep a record that the student was in the group, set the enrolment to Completed instead.

If something goes wrong

Section titled “If something goes wrong”

  • group is full (… of … seats taken)
    The last seats went while you were choosing. Choose another group.

  • student is already enrolled in this group
    The student was enrolled in the group in the meantime.

  • can only enroll in active groups
    The group stopped running while you were choosing. Choose a running group.

  • Failed to update enrollment status
    Tuevia could not change the status. Try again.

What happens next

Section titled “What happens next”
  • The group’s page lists the student - see Teaching → Groups.
  • The student’s attendance in the group appears on their profile as its sessions are taken.