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TueviaTueviaManual

Creating a group

A group is one course taught to a set of students on fixed days of the week, in a room or online. When you create a group, Tuevia also makes all of its sessions.

Owners and anyone whose role can manage Groups can create groups. For anyone else, Create is greyed out.

Before you start

Section titled “Before you start”
  • The course. Only active tracks and their active courses are offered: see Tracks. The number of sessions set on the course is how many sessions the group gets.
  • A room, unless the group is online. Only active rooms are offered: see Branches.
  • The instructor, if you want to assign one now. See Employees.
  • The students, if you want to add them now. They need to be in Students already. You can also add them later.

Create a group

Section titled “Create a group”
The Create menu open on Groups List, with Create and Create Group highlighted
  1. Create
  2. Create Group
Create, then Create Group
The first step of Create Scheduled Group, with the Track, Course and Group Type fields highlighted
  1. Track
  2. Course
  3. Group Type
Step 1, Basic Info
The second step, Schedule, filled in, with Room, Start Date, Days Per Week, the days, Hours Per Day and Start Time highlighted
  1. Room
  2. Start Date
  3. Days Per Week
  4. Select Days
  5. Hours Per Day
  6. Start Time
Step 2, Schedule
The third step, Students, with an instructor chosen, two students selected, and the Create Group button highlighted
  1. Instructor
  2. Add Students
  3. Create Group
Step 3, Students

  1. On Groups List, press Create.

  2. Choose Create Group. Create Scheduled Group opens on its first step, Basic Info.

  3. Choose the Track.

  4. Choose the Course. The list shows the chosen track’s courses.

  5. Choose the Group Type: Silver, Gold or Diamond. Then press Next.

  6. Choose the Room, or tick Online for a group taught online. A room’s capacity is shown beside its name, and the group belongs to its room’s branch.

  7. Choose the Start Date. The first session is on the first chosen day on or after it.

  8. Choose Days Per Week.

  9. Under Select Days, choose that many days. When enough are chosen, the other days are greyed out; press a chosen day again to swap it for another.

  10. Enter Hours Per Day, in half-hours, up to 13.

  11. Choose the Start Time. The line under it gives your academy’s working hours. Then press Next.

  12. Choose an Instructor if you want to. They are assigned to the group and its sessions.

  13. To add students now, search under Add Students by name, phone or email, and press each student to choose them. They appear under Selected Students; press × beside a name to take them off.

  14. Press Create Group. The form closes and the group appears in Groups List.

Group Name on the second step can be left empty. Tuevia then names the group after its course, the weekday of its start date and its hour, in the style of the example in the field, javascript_wed_7pm. Type a name to use your own.

If something goes wrong

Section titled “If something goes wrong”

  • Next does nothing on the second step
    Something the step needs is missing: a room (or Online), the start date or the start time. If the chosen days do not match Days Per Week, the step says Please select exactly 2 day(s) under the days.

  • No active tracks found. Please create a track first.
    There is no active track to choose. Add one in Tracks.

  • No active rooms found. Please create an active room first.
    Every room is inactive. Add a room or make one active in Branches, or tick Online.

  • Create Group stops and the form stays open
    Tuevia refused the group, and nothing was created. The form does not say why. Check that the times fall inside your academy’s working hours, that the start date is not more than a year ago, and on Schedule that the room is free at that time. Then press Create Group again.

  • The group’s Progress says No sessions
    The group was created but its sessions could not be made, most often because they would fall outside the academy’s working hours or clash with another booking in the room. Delete the group and create it again with another time or room.

What happens next

Section titled “What happens next”
  • The group gets as many sessions as its course has, on the chosen days, from the start date on. Each one starts at the start time, lasts the hours per day, and has the group’s room and instructor. They are regular sessions, and all Scheduled.
  • The sessions appear on Schedule, in Sessions, and on the group’s page.
  • The group is Active, and the students you chose are enrolled in it. To add more, see Adding students to a group. What each student pays is agreed in Fees.
  • Changing the group later does not move the sessions already made: see Changing, suspending and ending a group.