Month end

Sessions → Employees → Salaries → Reports

At the end of each month the academy pays its staff and looks at where its money went. Each stop feeds the next: the month’s sessions and check-ins make up the salary figures, and the salaries paid appear on Reports. An owner can do every stop; each linked article says who else can.

1. Sessions: finish the month’s sessions

Commission is worked out from the sessions each group held and who taught them, and Tuevia counts only sessions marked Completed. Taking the register does not complete a session: on Teaching → Sessions, Start marks it In progress, and Complete then marks it Completed.

The Sessions page, with the search field, the status, type and delivery filters and Standalone Only highlighted — **Finding the sessions still to finish**

To find the sessions left, choose Scheduled or In Progress in All Statuses. A cancelled session is never completed, so it counts for nobody. Starting and completing sessions is for owners and anyone who can manage Groups. See The sessions list.

2. Employees: the month’s attendance

Deductions and overtime come from the check-ins your staff make on their home screens. On People → Employees, each person’s Attendance tab counts the month’s Working Days, Present, Absent, Late and On Leave, and compares the hours they worked with the hours expected.

The month
The month's totals

A month of attendance

See An employee’s profile.

3. Salaries: check the commission rates

On Finance → Salaries, Commission on a person’s row shows the rates in force. Process Salaries works commission out from these rates, so check them before stop 4.

See Commission.

4. Salaries: process the month

Press Process Salaries, choose the Month - it starts on last month - and press Load Attendance. The first step shows each person’s attendance from stop 2; the second shows their Deductions, Overtime, Commission and Net Salary.

Step 1 of Process Salaries, with the month, Load Attendance, the attendance table and Continue highlighted — **Step 1: the month's attendance**

Under anyone who earns commission, How this was worked out lists each group: what it Collected in the month, the Rate, the Sessions from stop 1, and what it Pays. Check the figures, then press Process Salaries.

Step 2 of Process Salaries, with the salary table, an employee's commission working and the Process Salaries button highlighted — **Step 2: what each person is paid**

See Paying the month’s salaries.

5. Salaries: pay each month one way

Process Salaries pays a month only once: run it again and anyone already paid for that month is skipped, so it is safe to rerun for someone whose payment failed. A salary paid with Deposit Salary is not tied to a month, and Process Salaries would pay that month again - for each month, use one or the other.

See Paying one salary.

6. Reports: read the month

On Finance → Reports, the salaries just paid are in Expenses, beside the expenses paid on Finance → Payments. Choose Month to see the months side by side on Trend.

The Trend chart of income and expenses, and the Expenses bar chart, highlighted — **Trend and Expenses**

What each group earned shows what each group collected, what a session was worth, and any money Held back for the next month’s commission. Outstanding is what students still owe. See Money in and out and What is owed.

Afterwards

To chase what is owed, open the overdue agreements on Finance → Fees - see The fees list.