Adding a student

Add one student at a time with the Add Student form. Owners, admins and anyone whose role has Manage access to Students can add students. For anyone else the button is greyed out.

Adding a student who joins a group today?

New enrolment adds the student, puts them in a group and sets up their fee in one window - see The New enrolment wizard. For a whole list of students, import a spreadsheet.

Add a student

1

1. 1Add Student

Teaching → Students

2345

2. 2First Name
3. 3Last Name
4. 4Email
5. 5Create Student

Add New Student

1. On Teaching → Students, press Add Student. The Add New Student form opens.

2. Enter the student’s first name in First Name.

3. Enter their family name in Last Name.

4. Enter an email address in Email. Every new student needs one, and no two students in the academy can share one.

5. Fill in anything else you know - see below - and press Create Student. The form closes and the student is in the list.

The rest of the form is optional:

• Phone: digits, spaces and the characters + - ( ), from 7 to 20 characters.
• Gender: Male, Female or Other.
• Date of Birth: a date that is not in the future.
• Home location: the location the student belongs to. It appears only if you see more than one location. If you work in only some of the academy’s locations, you have to choose one of them. As its note says, The student is also seen wherever they are enrolled.
• Parent Information (Optional): Parent Name and Parent Phone, for a child. The parent’s phone follows the same rules as the student’s.
• Notes: anything else worth keeping. Notes show on the student’s profile.

A new student is Inactive until you enrol them in a group.

If something goes wrong

• First name and last name are required
  Fill in both First Name and Last Name.

• An email address is required.
  Every new student needs an email address.

• Please enter a valid email address
  The address has no @. Check it for a typing mistake.

• Choose the student’s home location.
  You work in only some of the academy’s locations, so the student has to belong to one of them. Choose it in Home location.

• validation failed: student with name ‘…’ already exists in this organization
  The academy already has a student with the same first and last name. If it is a different person, tell them apart in the name - a middle name, for example.

• validation failed: another student in this organization already uses …
  Another student has this email address. Search the list for it: the student may already be in Tuevia.

• validation failed: phone number format is invalid (only digits, +, -, (, ), and spaces allowed)
  The phone number has a letter or another character in it. The same message starting parent phone: is about Parent Phone.

• validation failed: phone number must be between 7 and 20 characters
  The phone number is too short or too long.

• validation failed: email format is invalid
  The address has an @ but is still not an address, such as one with nothing after the @. Check it.

What happens next

• The student is in the list on Teaching → Students, as Inactive.
• Enrol them in a group from their profile.
• Fill in your academy fields on their profile, if your academy records any.