Setting up pay

Each person’s pay says how they are paid and how much. The Salaries page lists everybody who has pay set up. Owners, admins, and anyone whose role includes Finance or Salaries can open it; setting up, changing and paying needs permission to manage Salaries.

The salaries list

The Salaries page, with Set up pay and the four buttons of the first person's row highlighted — **The Salaries page**

Each row shows How they’re paid and what that comes to — EGP 6,500.00 a month, EGP 150.00 an hour, or for a contract its total and what is left of it.

Set up pay — below.
+ pays this person — see Paying one salary.
Commission sets their share of what their groups collect, group by group — see Commission.
The eye button shows their pay and what has been paid — below.
The red bin deletes their pay — below.

Set up a person’s pay

Set up pay, with the employee, how they're paid, the monthly salary, the share, the start date, the working schedule box and Save pay highlighted — **Set up pay**

On the Salaries page, press Set up pay.
In Employee, type part of the person’s name or email address and choose them from the list.
Choose How they’re paid:
- Monthly salary — the same amount every month.
- By the hour — their rate times the hours you confirm when you pay them.
- Contract — a total for the whole contract, paid in parts whenever you choose.
- Share only — no fixed pay, only a share of what their groups collect.
Enter the amount: Monthly salary, Rate per hour or Contract total. There is none for Share only.
To add a share of what their groups collect, enter it as a percentage in Share of what their groups collect. It is optional, except for Share only. It is of the money students in the groups they teach pay each month, split by the sessions they taught — see Commission.
Choose the day their pay starts in Starts on. Add anything worth keeping in Notes.
Leave Set a working schedule off unless you take absences off monthly salaries — below.
Press Save pay.

If the person already has pay set up, the new pay replaces it: the old one ends the day before the new one’s Starts on.

A working schedule

A schedule is only needed if you record staff attendance every day and take absences off monthly salaries — see Paying the month’s salaries. Tick Set a working schedule, then:

press the days they work to switch them on or off;
choose Fixed hours or Flexible hours;
enter the Hours per day and a Late allowance (minutes);
for fixed hours, set each shift’s start and end.

See what a person has been paid

A person's Salary Details, with the Payment History table highlighted — **Salary Details**

Press the eye button on the person’s row. Salary Details shows their pay and Payment History: every payment with its Date, Amount, Method, Reference, who confirmed it and Notes.

To change the amount or their share, press Edit Salary. Change pay opens with their pay filled in; change the amount, the share or the notes and press Save changes. To change how they are paid or the day it starts, set up their pay again: the new pay replaces the old.

Delete a person’s pay

Press the red bin on the person’s row. Tuevia asks Are you sure you want to delete the salary definition for and the person’s name. Confirm to delete it. What was already paid stays in the reports.

If something goes wrong

Save pay stays grey
Choose the person first. After that, the reason shows beside the button — Enter the amount., Enter their share., A share is between 0 and 100%. or Choose working days and hours.
The pay was saved, but the share could not be.
Their pay is set up. Set the share with the Commission button on their row.
The working schedule could not be saved.
Nothing was saved. Try again, or save the pay without a schedule.
Failed to create salary definition
The pay was not saved. Try again.

What happens next

Pay one person now — see Paying one salary — or everybody for a month — see Paying the month’s salaries. People themselves are added under Employees.