Paying the month's salaries

Process Salaries pays every employee with a salary for one month in one go. It takes off time they did not work, adds overtime and commission, and shows you every figure before anything is paid. Owners, admins, and anyone allowed to manage Salaries can use it.

Before you start

Each employee needs a salary — see Adding a salary. Deductions and overtime come from the attendance recorded for the month — see Employees.

Process the salaries

1

1. 1Process Salaries

Process Salaries

2345

2. 2Month
3. 3Load Attendance
4. 4Attendance
5. 5Continue

Step 1: the month's attendance

678

6. 6Salaries
7. 7How this was worked out
8. 8Process Salaries

Step 2: what each person is paid

1. On the Salaries page, press Process Salaries.

2. Choose the month in Month. It starts on last month.

3. Press Load Attendance.

4. Check the table: each employee’s Working Days, Present, Absent, Late and Hours for the month. Everybody is ticked; untick anyone you are not paying this time.

5. Press Continue.

6. Check each employee’s Base Salary, Hours worked against the hours expected, Deductions, Overtime, Commission and Net Salary, and the Total row.

7. Under an employee who earns commission, How this was worked out lists each group: what it Collected, the Rate, the Sessions they taught and what it Pays. You can lower a session count, but not raise it above the sessions the group held.

8. Press Process Salaries. A tick appears beside each person as they are paid, then the count of successful payments. When nothing failed, the window closes by itself.

How the figures are worked out

• Deductions
  The base salary divided by the hours expected in the month gives an hourly rate. Every hour short of the expected hours is taken off at that rate.

• Overtime
  Overtime hours are paid at one and a half times that rate.

• No attendance recorded — paid in full
  An employee with nothing recorded all month — no hours, no day present, late or on leave — has nothing taken off.

• Net Salary
  Base salary, minus deductions, plus overtime and commission. It is never below zero.

• Commission
  See Commission.

Each payment is dated the day you process it and records the month it is for. Its notes list the base salary, deductions, overtime and commission.

Processing a month twice

A month can be paid by Process Salaries only once. Run it again and anyone already paid for that month is skipped and counted as already paid this month, so nobody is paid twice.

Salaries paid one at a time with Deposit Salary are not counted: the month would be paid again — see Paying one salary.

If something goes wrong

• No employees with salary definitions found
  Nobody has a salary yet. Add salaries first.

• Failed to load attendance data
  The attendance could not be loaded. Press Load Attendance again.

• failed, with a reason under an employee’s name
  That person was not paid; everybody else was. The reason says why. Fix it, then run Process Salaries again for the month: those already paid are skipped.

What happens next

The payments appear in each employee’s Payment History and in the expenses on Reports.